Request for Proposals

Due to implementation of the project titled “IA-System – the best online support for companies carrying out internal audits”, as part of the Operational Programme Innovative Economy, Measure 8.1, Financing Agreement No. UDA-POIG.08.01.00-14-270/13-00, the company BT&A AUDYT WEWNĘTRZNY SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ announces a tender procedure in the form of request for quotations for the following elements (IT, technical and consulting services and fixed assets) related to implementation of the project in question:

  1. Scope of contract
Item Activities as part of the stage Implementation schedule (from-to)
1. Server lease (production version): 5 months to complete the task 01.11.2013 – 31.03.2014
2. Purchase of an all-in-one office device

·         Functions: scanner, printer, fax

·         wireless Internet connection (embedded wi-fi)
3. Purchase of a laptop complete with an operating system for the project manager:

The laptop must meet the following technical requirements:

– extended warranty

– AMD processor or equivalent

– hard disk: at least 500 GB

– display: at least 15”

– operating system: Windows 7 Professional
4. Development of a SaaS cloud-based module – 330 man-hours to complete the task
5. Development of a non-relational NoSQL database module – 330 man-hours to complete the task

 

Item Activities as part of the stage Implementation schedule (from-to)
1. Development of a training module for the internal audit management application – 330 man-hours to complete the task 01.04.2014 – 31.07.2014
2. Server lease (production version) – 4 months to complete the task
3. Development of an export system module for the internal audit management application – 330 man-hours to complete the task
4. Development of a cloud-based application module for managing internal audit – 330 man-hours to complete the task
5. Development of a responsive user interface module in the form of a web-based interface for a cloud service with language support and integration with a payment system – 210 man-hours to complete the task
6. SEO site optimisation – 110 man-hours to complete the task

 

Item Activities as part of the stage Implementation schedule (from-to)
1. Server lease (public version): 6 months to complete the task 01.08.2014 – 31.01.2015
2. Conducting functional and performance tests – 80 man-hours to complete the task
3. Usability test of the deployed e-service – 80 man-hours to complete the task
  1. Please find below the necessary information concerning the above RFP:
  2. The Customer will not accept partial bids – only complete bids will be considered.
  3. The Customer reserves the right to perform individual tasks as part of separate agreements.
  4. The Customer accepts subcontracting of part of the contract.

Mandatory requirements for the proposal:

  1. Filling in a proposal form and submitting declarations (using the template): the documents to be filled in are available in BT&A AUDYT WEWNĘTRZNY Sp. z o.o. headquarters at ul. Waliców 11, 00-851 Warszawa.

(At the Bidder’s request, documents may also be delivered by a courier or e-mail).

  1. Readiness to perform the tasks within the set deadlines

 

In addition, every proposal shall:

  1. Have a prepared-on date,
  2. Include the bidder’s address,
  3. Have the contractor’s legible signature,
  4. Have a validity date – at least until 30.11.2013.
  5. The proposal must be complete, i.e. must provide for the delivery of all elements included in the description of the subject matter of contract in item I.

 

  1. Selection criteria:
Selection criteria Score Criterion score
Net proposal price 100                     W min 

          An = ———- * 100

                      Wr

where:

W min – price in the cheapest proposal

 Wr –    price in the considered proposal

An – number of points given to the proposal                 

 

 

  1. Place and date of submission of proposals:

A proposal should be sent by post or courier or delivered personally to BT&A AUDYT WEWNĘTRZNY SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, ul. Waliców 11, 00-851 Warszawa.

  1. Proposals can also be sent by e-mail to: marcin.solski@btagroup.pl.
  2. The deadline for submitting proposals is 30.10.2013.
  3. The proposal validity date should be at least 30.11.2013.

 

Information concerning selecting the most favourable proposal

  1. Proposals will be assessed on 31.10.2013, and the scores and the choice of the most favourable proposal will be announced on the notice board in the Customer’s headquarters at ul. Waliców 11, 00-851 Warszawa.
  2. The Customer will notify the bidders by post, fax or e-mail of choosing the most favourable proposal.

For detailed information on the contract, contact Mr. Marcin Solski by phone at 509 687 298 / fax: 48 61 646 04 70 or send an e-mail to marcin.solski@btagroup.pl.

  1. Disclaimer
  • BT&A AUDYT WEWNĘTRZNY Sp. z o.o. shall not be liable for any costs or expenses incurred by the bidders in relation to preparing and submitting the proposals.
  1. Attachments
  • Proposal form template.